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There were planned deliverables for each phase of this project as well as for the completed product. This section highlights the planned deliverables and compares them to actual deliverables as they occurred.
In summary all documented project deliverables have been met by the MicroFiber project team. All stakeholders have submitted their feedback and acknowledge that there are no deliverables which were missed or omitted for this project.
Here, the Post Project Review describes the transition of the project to operations upon completion. This section should include any difficulties or challenges faced during this transition.
This section should also highlight what went right during the transition so future projects may reference and use best practices to improve project performance. Transition of a project to an operational environment can be a challenging task for many organizations. Additionally, Cable Tech encourages that all project managers include senior operations leadership as stakeholders in all projects.
The MicroFiber project was successfully transitioned to operations as a direct result of effective communication and detailed planning. The inclusion of the Vice President of Operations, shift managers, and business unit leaders as stakeholders ensured a collective approach to the creation of an improved product which could be transitioned smoothly to a manufacturing environment. Future projects can benefit by involving operations staff early in the project planning phase and soliciting input from operations team members on important considerations for the project from an operational perspective.
The MicroFiber team was not only successful in communicating and planning with operations staff but they leveraged these strengths to determine expectations of what operations required as part of the transition. In this case, the project team was able to develop complete technical data packages and process specifications for operations to use in the manufacturing of the MicroFiber product. This resulted in an almost seamless transition of product lines on the manufacturing floor.
If the operations staff had not been included as stakeholders nor participated in the project planning, it is likely this step would have been overlooked and the project would have encountered delays and additional costs.
This section of the Post Project Review template describes how the planned or budgeted costs for the project compare with the actual costs. Costs may be affected by scope creep, poor planning, schedule delays, progressive elaboration, or many other factors. This section should highlight whether or not costs were controlled adequately and if there were additional or excessive costs the reasons should be stated.
It is important to communicate why costs were met or may have been higher than planned so future projects can benefit from this information in building a more effective project management methodology within the organization. Find the top project management templates in Microsoft Excel that you can easily download and use for free to help you track project status, communicate progress among team members and stakeholders, and manage issues as they arise.
Gantt Chart Project Template Organize and track simple projects and timelines on a horizontal bar chart with this Gantt chart project template. Project Tracker Template Manage, track, and update all project details, and gain insight into how the project is progressing against your project plan with this project tracker template. Agile Project Plan Template Visually manage project schedules, sprints, and task durations, track agile requirements, establish timelines, and organize resources to ensure all sprints of your Agile project stay on track with this Agile project plan template.
Achieve more with Smartsheet Unlike traditional spreadsheets, Smartsheet enables you to switch between views of the same data. Watch a demo Start my free trial. Project Budgeting Templates Ensure your project stays within budget by tracking all expenses, like labor, materials, fixed costs, and actuals.
To-Do List Template Document important hourly, daily, or weekly tasks with this helpful to-do list template. Project Timeline Template Track project progress, identify potential delays, and mitigate issues before they occur with this project timeline template. Issue Tracker Template Identify and track how potential issues could affect your project timeline, and mitigate any that do occur with this issue tracker template.
Project Timesheet Template Track, allocate, and manage project resources with this timesheet template, which gives team members and stakeholders insight into who is working on what.
Project Risk Template Ensure you identify all projects risks, like scope creep and ill-defined dependencies, with this project risk template. Project Management Dashboard Quickly communicate the status of your project and share the big picture view with key stakeholders and other team members. Find the Best Project Management Template for Projects of All Sizes A project management template is an effective tool for any project -- big or small, simple or complex.
Start managing my projects in real time with Smartsheet. Define data structures, relational database models, choice of programming languages and tools, algorithms, etc. Test Strategy. Develop strategy to be followed for testing. Include detail in strategy when a simple test plan doesn't cover all of the areas of testing that need to be performed to ensure solution is working as planned. Document sequence of steps or activities in order to drive individual, team or organizational transitions and ensure the projects meets its intended outcomes.
Training Strategy. Develop Training Strategy. Create a strategy document when the training required to enable the use of new features is not straightforward or requires training at various levels.
Build consists of developing or configuring project hardware, software, and business processes according to the agreed-upon specifications. Test Plan. Build a comprehensive list of unit, string and integration tests and their overall status and testing dates. The Traceability Matrix should be referenced. Prepare for Cutover. Describe the activities to bring the system live and transition the business. Include an approach for a dry-run of system cutover process and deployment team activities.
Include the schedule of end user training courses, and specify the audience, when the training will take place and the location. System Retirement Strategy. Outline steps to be followed if the current system or function will be retired as a result of the successful completion of the current project. The Testing phase ensures that all components of the solution are thoroughly tested, the production system is set up, mock system cut-overs are completed, and the training program is fully executed.
Production Support Plan. Detail how functional and technical support will be provided. Provide a detailed assessment as to the feasibility of moving the project forward towards go-live. Test Results. Conduct Testing and record results. Contingency Plan. Outline detailed procedures for system rollback or the utilization of manual activities in the event the cutover has adverse issues that cannot be quickly resolved. All components of the solution are fully installed in a production environment and become operational to business users.
The practice of project closeout ensures that all project activities are complete and transferred as appropriate. The project should be assessed, and lessons learned and best practices applied to future projects.
Project Closeout Checklist. Meet with project team to discuss pluses and deltas during the project. Identify product or services to be transitioned and agree on process and acceptance criteria. Conduct final project closing meeting to ensure no outstanding issues remain. Review lessons learned. Lessons Learned. Document lessons learned. Bring together any insights gained during a project that can be usefully applied on future projects. Manage is not a project phase.
It occurs through all phases of the project.
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